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	brief notes on Speakers Bureau
Often Clubs , areas, divisions and districts form speakers bureaus. Members are encouraged to participate in them. The more often members speak outside the club, the better they will speak, and the more the Toastmasters club will become known in the community. At the club level, the speakers bureau is the responsibility of the Vice President of Education. The Vice President of Education should appoint an experienced member as bureau chairman and include that person on the education sub-committee. This is a great way to use the experience and talent of a past president. Speakers bureaus are also formed at the area and division levels. This is what you can do to set up a speakers bureau : Decide how large a group can practically participate in the program Select a Chairman Establish standards for participating. Normally, a Speaker should have completed six manual speeches. Explain the purpose of the speakers bureau to Toastmasters members and invite them to participate in the program When you have enough interested members, create a promotional pamphlet describing your speakers bureau. List the available speakers, along with a brief summary of their speeches Distribute the pamphlets. Give each Toastmaster a few copies - one copy to keep and the rest for any organization that may use it. Such pamphlets can also be sent to all local groups that use outside speakers, such as youth groups, religious organizations, social organizations, and civic groups. Follow up with a phone call for better results. Contact the news media. Send them news releases and copy of this pamphlet. All request for speakers should be handled by the Bureau Chairman. After the Chairman receives a request for a particular speaker whose name and subject were obtained from your speakers bureau pamphlet, the chairman will Call the speaker, confirm acceptance and arrange the engagement Call the requesting organization and confirm the engagement Send a short confirmation letter to the requesting organization, with a copy to the speaker. A speakers bureau helps make Toastmasters better know in the community. Although the subject matters is up to the speaker, the audience should know that it is a Toastmaster at the lectern. Supply good speakers and more invitations will follow. Soon the whole community will know about Toastmasters and its members

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